11 April 2016
To all Members
Re: 2016 Election of Executive Committee (EXCO) Members
Dear ISOCARP Member,
On 16 September 2016 the following Executive Committee members will end their term:
Didier Vancutsem, Secretary General 2013-2016
Guy Vloebergh, Treasurer 2013-2016
Pietro Elisei, Vice President Awards, Communication and Marketing 2013-2016
Slawomir Ledwon, Vice President Congresses and Events 2013-2016
Therefore ISOCARP herewith launches a Call for the following positions:
- Secretary General
- Treasurer
- Vice President Awards, Communication and Marketing
- Vice President Congresses and Events.
The actual candidates are allowed to apply for a second term.
Invitation: All National Delegations and individual members are invited to nominate candidates for these posts. Members can also nominate themselves.
Eligibility: Only individual members are eligible to stand for election. Multiple positions on EXCO are not allowed.
Officially accredited representatives of ISOCARP Institutional Members have been officially listed as individual members since 2007 and are consequently eligible to be nominated for Executive Committee Posts. It is hereby emphasised that since this status is exclusive to the ‘accredited Institutional Member representation’, its candidate should be aware that in case her/his Institution should decide to appoint another representative during the elected term, the EXCO post can no longer be held unless the candidate converts her/his membership into a personal individual membership.
Voting Rights: ISOCARP Council Members
According to the Statutes, only ISOCARP Council Members have voting rights. The Council is made up of the members of National Delegations and the members of the Executive Committee. Each National Delegation is composed of max. five ordinary members, elected by and among members in the country concerned.
Term: September 2016 – 2019 (Annual General Meeting)
Inauguration: 16 September 2016 at the Annual General Meeting in Durban.
Nomination: All members are entitled to nominate a candidate.
Members should fill in the Nomination Form.
At the same time they should inform their candidate on the nomination.
The nominated candidate has to send the following documents to the ISOCARP Head Office:
- CV (max 1000 words)
- Statement of commitment to the Society with a clear view on a perspective for the future of ISOCARP in the particular chosen capacity in accordance with the post description. This should contribute to the economic sustainability of the Society and its effective functioning and give input to its international image.
- Letter of Intent – confirming acceptance of the nomination (or self-nomination) and -agreeing to comply with all the tasks that are involved in the desired post and in accordance with the post description.
The letter should be duly signed and addressed to the President.
Candidates willing to accept the nomination need to accept the following:
- Each EXCO member has to commit her/himself to specific tasks or to a project/activity for which the candidate has taken a commitment.
- All positions require a considerable voluntary personal time and input. The EXCO meets at least 3 times a year (usually, one meeting takes place at the annual Congress venue). EXCO members should at least attend 2 of those meetings. Additional to these meetings, EXCO members should attend other ISOCARP events to give visibility to our members.
- As an ISOCARP policy, EXCO positions are not paid positions. There is an annual allowance for each position to facilitate EXCO members to fulfil their tasks. All Vice Presidents are entitled to the allowance of up to Euro 1000/year, the Secretary General up to Euro 2300,-. All other costs shall be borne by the EXCO members themselves, unless otherwise defined by agreements with third parties and attached to specific projects, or by EXCO decisions regarding specific assignments on a case-by-case basis.
- EXCO members are committed to obey the code of ethics which excludes seeking any personal benefit of their post during the term, like establishing business relationship or benefiting from the said business relations with bodies and organizations she or he is communicating and working with on behalf of and for the benefit of ISOCARP.
- EXCO positions are voluntary positions; all tasks are initiated, executed and delivered on a non-paid basis.
In addition to the above, the candidates will be committed to work on and implement the Society’s aims and objectives as:
- promotion of the correct practice of the profession of planning;
- promotion of planning research;
- promotion of excellence in planning education;
- taking up a position vis-à-vis important professional matters;
- promotion of a proper understanding at all levels of correct professional practice – its nature, the conditions required and the results to be expected.
- developing and maintaining fraternal relations between members;
- supporting and protecting planning interests and professional planners at an international level.
PROCEDURE AND IMPORTANT DATES
1st stage: NOMINATIONS
The Articles of the Association stipulate that duly completed nominations (all required documents) should be with the President -through the ISOCARP Head Office in The Hague at least two months before the official elections.
· The deadline is set at 30 June 2016 at the latest.
· ISOCARP Head Office: mailing ballot forms to ISOCARP Council Members, 11 July 2016 at the latest.
2nd stage: ELECTION DATES
· Official Elections by the ISOCARP Council: 11 July – 10 September 2016
· Opening Ballot-forms (Scrutinisers’ Committee): between 10-12 September 2016
The Scrutinisers’ Committee consists of three members appointed by the President at the location of the Congress.
3rd stage: RESULTS OF ELECTIONS
President Ric Stephens will personally inform each candidate of the results of the elections on 12 September 2016. The public announcement will take place at the ISOCARP business meetings: Bureau and Annual General Meeting in Durban. The formal inauguration will take place at the Annual General Meeting.
Publication of results: ISOCARP website after the Congress 2016.
I am looking forward to receiving your nominations. For post descriptions and nomination form see below. Documents by the nominated person(s) to be sent to isocarp@isocarp.org
Kind regards,
Ric Stephens, ISOCARP President
VicePresident_Awards-Communication-Marketing_2016
VicePresident_Congresses-Events_2016
P.S. The Treasurer and the VP Awards, Communication and Marketing have informed us that they will not stand for re-election.